PTSA Executive Board Positions

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• Oversees and coordinates the work of an executive board to run a PTSA effectively
• Presides at PTSA board and association meetings
• Serves as the official contact, communicator and representative of a PTSA
• Designated as an authorized signer for PTSA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTSA leaders to connect families, school and community to support student success​
• CA PTA Job Description

• Works as the primary aide to the president
• Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies
• Performs president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned
• CA PTA Job Description

•  Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTSA correspondence as directed by the president
• Maintains and preserves PTSA records and important documents to pass on at the end of the term
• CA PTA Job Description

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTSA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTSA bylaws, insurance or federal and state governments are completed and submitted by the due dates
• CA PTA Job Description

•  Assists the president to manage meetings and advises on parliamentary procedure
• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process
• CA PTA Job Description
• Parliamentary Procedure
• Bylaws and Standing Rules
• Nominations and Elections

• Captures, assembles and preserves record of activities and achievements of a PTSA
• Collects volunteer hours for PTSA meetings and events
• Completes and submits the PTSA Unit-Annual Historian Report to council/district PTSA
• Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
• Copies for minutes, procedure book and, if applicable, president’s memory book
• Displays or presents brief overview of PTSA year at meeting near the end of the school year
• CA PTA Job Description
• PTA Unit – Annual Historian Report Form

•  Audits the books and financial records of a PTSA to determine their accuracy
• Presents written reports on audits to the board and the association for adoption
• Forwards copies of adopted audits to council PTSA as indicated in unit bylaws
• CA PTA Position Description

 The PTSA communications leader helps PTSA members and the general public understand that PTSA:

• Positively impacts the lives of all children and families; and
• Is a relevant, inclusive, influential volunteer-powered association working for the well-being of children and youth.

Obtain (from predecessor) and study the procedure book and other materials related to performing the duties of communications leader:

• Electronic communications: email account names and passwords, web hosting information, domain name information, social media usernames, logins and passwords, webmaster contact information.
• Calendar of events and contact information for PTSA officers and chairmen.
• CA PTA Position Description

• Works with a committee, appointed by the president, to plan and organize fundraising activities
• Focuses on raising the amount of funds needed to meet the unit’s budget
• Presents reports on proposed fundraising activities at board and association meetings for approval
• CA PTA Position Description

•  Acts as official host of a PTSA in creating welcoming atmosphere at meetings and events
• Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, and greeters  for PTSA meetings and events
• Maintains hospitality supplies and equipment and an updated inventory for them
• Presents hospitality budget for approval at executive board meeting at start of the PTSA year and monitor authorized budget
• Reports on hospitality plans at board meetings for forthcoming PTSA events
• CA PTA Position Description

The PTA membership chairman works with the membership committee to plan the annual membership campaign. The membership chairman is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards. 

• CA PTA Position Description

•  Works with committee and other chairmen to plan and organize events for the school year
• Collaborates with principal, PTSA president, other committee chairmen and campus student groups to coordinate, plan and implement events
• Develops annual program calendar and presents it at PTSA association meeting for adoption
• Publicizes approved program calendar using, website,  and social networks 
• Oversees and delegates volunteer recruitment for implementing and running programs

• Recruits and manages committee
• Committee plans and executes Teacher Appreciation Week in May
• Plans teacher Back to School breakfast  (including delivery to the school, set up, clean up)

• Attend Saddleback Valley PTA Reflections training
• Oversee the committee's planning and implementation of the program for the school
• Promote the Reflections program to students thru flyers
• Establish a program timeline for flyer distribution and when art work deadline for submittal due dates
• Recruit other committee members, Reflections judges, and volunteers as needed
• Distribute and answer questions about the rules, deadline, and student entry forms
• Collect student entries and verify they meet all eligibility requirements
• Coordinate local judging process
• Host recognition activities for participants and winners
• Return entries to students
• CA PTA Job Description

 A PTSA 8th Grade Celebration is coordinated by a committee whose chairman is an appointed by the executive board. The committee members can include other members of the board, the principal, a faculty member, the president (ex officio) and other PTA members appointed by the president. The major responsibility of this committee is to provide a safe, healthy, legal and supervised recreational event for students in cooperation with the community. A secondary responsibility may be to raise necessary funds to host the event.