PTSA Leader Positions



  • Oversees and coordinates the work of an executive board to run a PTSA effectively
  • Presides at PTSA board and association meetings
  • Serves as the official contact, communicator and representative of a PTSA
  • Designated as an authorized signer for PTSA checks, contracts and authorizations for payment
  • Serves as ex-officio member of all committees except the nominating committee
  • Works with other PTSA leaders to connect families, school and community to support student success​
  • CAPTA Job Description

Executive Vice President

  • Works as the primary aide to the president
  • Helps lead a PTSA towards specific goals consistent with PTSA purposes and policies
  • Performs president’s duties in his or her absence
  • Carries out other duties outlined in unit bylaws and standing rules or as assigned
  • CAPTA Job Description

Recording Secretary

  •  Takes minutes at board and association meetings
  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
  • Handles PTA correspondence as directed by the president
  • Maintains and preserves PTA records and important documents to pass on at the end of the term


  • Maintains permanent records to track unit funds and financial transactions
  • Chairs budget committee and prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
  • CAPTA Job Description



  •  Captures, assembles and preserves record of activities and achievements of a PTSA
  • Collects volunteer hours for PTSA meetings and events
  • Completes and submits the PTSA Unit-Annual Historian Report to council/district PTSA
  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
  • Copies for minutes, procedure book and, if applicable, president’s memory book
  • Displays or presents brief overview of PTSA year at meeting near the end of the school year
  • CAPTA Job Description
  • PTA Unit – Annual Historian Report Form