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Executive Board and Chair Positions

PTSA Leaders

Officers

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President

 

  • Oversees and coordinates the work of an executive board to run a PTA effectively
  • Presides at PTA board and association meetings
  • Serves as the official contact, communicator and representative of a PTA
  • Designated as an authorized signer for PTA checks, contracts and authorizations for payment
  • Serves as ex-officio member of all committees except the nominating committee
  • Works with other PTA leaders to connect families, school and community to support student success

​Attachments:

Executive Vice President

  •   Works as the primary aide to the president
  • Helps lead a PTA towards specific goals consistent with PTA purposes and policies
  • Performs president’s duties in his or her absence
  • Carries out other duties outlined in unit bylaws and standing rules or as assigne

​Attachments:

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Key Role – Secretary

  • Takes minutes at board and association meetings
  • Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
  • Handles PTA correspondence as directed by the president
  • Maintains and preserves PTA records and important documents to pass on at the end of the term

Attachments:

Key Role – Treasurer

  • Maintains permanent records to track unit funds and financial transactions
  • Chairs budget committee and prepares annual budget for adoption by the association
  • Pays all PTA bills as authorized by board or association
  • Prepares reports for every board and association meeting and an annual financial report
  • Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Attachments:

Key Role – Parliamentarian


  • Assists the president to manage meetings and advises on parliamentary procedure
  • Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
  • Arranges nominating committee’s first meeting, providing information on nomination and election process

Attachments:

Key Role – Historian

  • Captures, assembles and preserves record of activities and achievements of a PTA
  • Collects volunteer hours for PTA meetings and events
  • Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
  • Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
  • Copies for minutes, procedure book and, if applicable, president’s memory book
  • Displays or presents brief overview of PTA year at meeting near the end of the school year

Attachments:

Chairs

Fundraising

 

  • Put together a Fundraising Plan
  • Team up with Membership to run a donation campaign along with membership campaign
  • Runs the annual Lobo Egg Hunt Fundraiser (or any other chosen fundraiser)
  • Coordinate Family Dine Out Nights

Membership

The membership chairman membership committee and serves as chairman. The membership committee consists of members appointed by the president, or the president-elect if the committee is formed before the school year begins. Committee members should include teachers, students, if appropriate, and represent your school population. Under the direction of the membership chairman, the membership committee:

  • sets membership goals,
  • designs a membership marketing plan with outreach promotions,
  • calendars events and activities throughout the school year,
  • submits a budget to support the membership program, and
  • implements and evaluates the final plan.

Attachments:

Programs

  • Works with committee and other chairmen to plan and organize programs for the school year
  • Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs
  • Develops annual program calendar and presents it at PTA association meeting for adoption
  • Publicizes approved program calendar using newsletters, website, social networks and school handbook
  • Oversees and delegates volunteer recruitment for implementing and running programs
  • Chair the events or help recruit chairs for the events
  • Events slated for 2019-2020
    • Movie Night (September)
    • Lobo Leadership Workshop (October)
    • Holiday Cheer, Cookies, and Cocoa (December)
    • STEM Night (Feb/March)
    • Arts in the Arboretum (April/May)

Attachments:

Reflections

  • Run the Reflections Program
  • Run an advertising campaign
  • Run a Reflections workshop in September
  • Receive and organize all entries
  • Obtain impartial judges and decide on awards
  • Give out awards

Attachments:

School Beautification

  • Maintain the “Friends of the Arboretum” program 
    • Come up with a plan to provide ongoing maintenance/enhancement to the Arboretum
    • Work with all stakeholders to develop and implement plans for enhancements
    • Request maintenance in the arboretum as necessary
  • Suggest any further school beautification projects (in recent past, only focused on Arboretum

8th Grade Promotion Celebration

 

  • Plan and implement the end of the year celebration
  • Put together donation information