Executive Board and Chair Positions
PTSA Leaders
Officers
President
- Oversees and coordinates the work of an executive board to run a PTA effectively
- Presides at PTA board and association meetings
- Serves as the official contact, communicator and representative of a PTA
- Designated as an authorized signer for PTA checks, contracts and authorizations for payment
- Serves as ex-officio member of all committees except the nominating committee
- Works with other PTA leaders to connect families, school and community to support student success
Attachments:
Executive Vice President
- Works as the primary aide to the president
- Helps lead a PTA towards specific goals consistent with PTA purposes and policies
- Performs president’s duties in his or her absence
- Carries out other duties outlined in unit bylaws and standing rules or as assigne
Attachments:
Key Role – Secretary
- Takes minutes at board and association meetings
- Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
- Handles PTA correspondence as directed by the president
- Maintains and preserves PTA records and important documents to pass on at the end of the term
Attachments:
Key Role – Treasurer
- Maintains permanent records to track unit funds and financial transactions
- Chairs budget committee and prepares annual budget for adoption by the association
- Pays all PTA bills as authorized by board or association
- Prepares reports for every board and association meeting and an annual financial report
- Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
Attachments:
Key Role – Parliamentarian
- Assists the president to manage meetings and advises on parliamentary procedure
- Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
- Arranges nominating committee’s first meeting, providing information on nomination and election process
Attachments:
Key Role – Historian
- Captures, assembles and preserves record of activities and achievements of a PTA
- Collects volunteer hours for PTA meetings and events
- Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
- Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever
- Copies for minutes, procedure book and, if applicable, president’s memory book
- Displays or presents brief overview of PTA year at meeting near the end of the school year
Attachments: